PTSA Grant Request Form

In addition to teacher discretionary funds of $100 per teacher per year ($150 per new teacher) the PTSA has additional funds for grants. The PTSA will consider grants for instructional materials, equipment, special projects, professional development, and almost anything that will benefit students.  You may request funds via the form below.

Evaluation criteria will include:

  • Benefit to students and number of students impacted.

  • Amount of request and available PTSA funds.

  • Availability of funding from other sources.

  • Past grants awarded and grants requested by others.

A few guidelines:

  • All grant money awarded must be spent during the PTSA's current fiscal year, which ends June 30th, i.e. use it or lose it.

  • In order to have maximum benefit for CMS students, non-consumable materials purchased with PTSA grant money should be shared with other teachers when reasonable (e.g. books shared with other teachers or book room). This does not apply to things that will be permanently located in your classroom. We encourage teachers to team up and submit grant requests together.

  • Books, materials and equipment purchased with PTSA grant money should remain at Culbreth if the teacher or staff member requesting the grant leaves the school.

  • PTSA grant funds are limited this year. If a grant is requested for items that are traditionally paid for with district resources, the PTSA will expect you to first pursue funding through the district, then request funds from the PTSA only if the principal or district is not able to fund your request.

The PTSA will consider grant requests four times per year.

Please submit your grant request no later than the Thursday afternoon before the Tuesday meeting date, so that we will have time to follow up with you if there are questions. We will gather as much information as possible in advance to keep the meeting short. If possible, you should come present your grant during the PTSA meeting. If you have a conflict during this time, please let us know and we can have a PTSA board member present the grant on your behalf. Grant consideration dates are:

  • Wednesday, October 2, 8:30 AM. (Submission deadline, Friday, September 27)

  • Wednesday, November 6, 8:30 AM. (Submission deadline, Friday, November 1)

  • Wednesday, February 5, 8:30 AM. (Submission deadline, Friday, January 31. Teacher discretionary funds not spent by January 31 will be moved to Grants.)

  • Wednesday, May 6, 8:30 AM. (Submission deadline, Friday, May 1. On this date, we will allocate any left over grant money, but it must be spent by June 30, the end of our fiscal year. If you need things for the beginning of next school year, this is the time to request those grants.)

Evaluating multiple grants at once will help us allocate funds where they will have the greatest positive impact. Immediately after each meeting, the PTSA will let you know if your request was funded, partially funded, denied or deferred. A grant request may be deferred if the PTSA would like to fund it but resources are currently limited. We recommend submitting requests as early as possible. If your request is deferred, it will be automatically considered on the next date.

Name of Person Submitting Request *
Name of Person Submitting Request
Phone *
If you are collaborating with others to submit and share resources from this grant, please list their names and positions here.
Date you would like the PTSA to consider your grant. *
The PTSA will evaluate and make decisions on grants four times per year at PTSA meetings, which are held the first Tuesday of the month from 1-2pm. If you are not able to present your grant at a meeting, let us know and we will work with you.
Will you or someone representing your grant request be available to present the grant at the PTSA meeting? *
Note, you do not need to be there the entire hour. Let us know your availability and we will structure the agenda accordingly.
Briefly describe what you are looking to fund, e.g. "Interstellar Book Set"
If the PTSA is not able to fund the entire grant, can you use partial funding?
Have you requested funding from other sources, e.g. district, principal, Public School Foundation? *
This does not need to be a long description. You can tell us more when you present your grant request at a PTSA meeting.
Please tell us about the timeline and when funds are needed and let us know about any factors that make this an urgent funding need.